The Foundation for Effective and Reliable Operations
A solid documentation practice is one of the most important but most neglected fundamental processes of business aircraft operations. Many aviation managers spend countless hours, and millions of dollars, planning and executing their core responsibilities, yet put it all at risk with an inadequate or nonexistent documentation practice.
During an assessment of a new client’s operation, it is typical to find their manuals and compliance documentation practices underdeveloped.
Documenting Your Operational Requirements
Stepping onto a brand-new path is difficult, but not nearly as difficult as continuing with a deficiency that may jeopardize the well-being of the organization, its employees and other stakeholders.
Clear and concise documentation provides:
- Effective personnel communication and teamwork.
- Improved understanding and error reduction.
- High level of employee confidence and morale.
- Reduced exposure to litigation.
- Tracking of core operating processes:
- Regulatory compliance,
- Facilities management,
- Other related activities or services.
The typical U.S. business aircraft operator incorrectly believes that so long as they have their LOAs, and operate in accordance with the FARs, they are in compliance wherever they may operate. Unfortunately, this is not the case.
U.S. non-commercial aviation regulations have many differences from the international standard, which means your exposure may be far more than you believe.
A common problem for the typical non-commercial operator is the lack of harmony or consistency within their documentation.
Due to a limitations of in-house resources, most operators use third-party providers to create compliance packages, manuals and a myriad of other documents.
This is understandable, but the end-result is often multiple documents providing outdated and/or conflicting requirements, inadequate or nonexistent version control, and storage is often poorly organized. It is common for documents kept in multiple locations, by different people, which makes retrieval difficult.
We can help you fix this
Air Safety Group will help you develop an effective strategy for your manuals and compliance documents.
As part of our service, we conduct a forensic review of your operational documentation. Using the results of the review, we will help you establish your documentation priorities.
Your manuals and compliance documentation will:
- Accurately represent current operational policies and procedures.
- Follow a standard layout where practical.
- Avoid unnecessary duplication.
- Be readably available to appropriate personnel.
- Be based on quality source material.
- Be updated in a timely manner.
- Closely manage distribution and version control.
Air Safety Group can provide assistance with manuals and documentation for:
- Company and Department Policy.
- Standard Operating Procedures.
- Safety Management System.
- European SAFA Compliance.
- Emergency Response / Crisis Management.
- Aircraft Approval and Compliance Packages.
- Material Safety Data Sheet (MSDS) / Chemical Management.
- Occupational Safety and Health Administration (OSHA).
- Personnel Training.
- Corporate and Business Aviation
- Aircraft Charter Operations
- Aerial Operations
- Aircraft Maintenance Repair & Overhaul
- Flight Schools & Training Organizations
- Fixed Base Operations
- Airport Operations
- Air Traffic Services
- Ground Support Operations
Please contact us to learn how we can help you improve your manuals and compliance documentation.